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To our campus partners: This is the first fiscal year-end email update to remind everyone of the tasks to be completed in preparation for the fiscal year-end close. These weekly updates will contain instructions, information, due dates and deadlines to help get us through the large and complex undertaking that is fiscal year-end. These emails are intended to provide timely information and effective coordination to help us work together for a successful close. As always, thank you for your valuable assistance during this annual event.Ìý

Note: June 1 was the beginning of the FOPP/ST inactivation moratorium. You can continue to send in requests for inactivations and they will be added to the queue and addressed when the moratorium ends on August 5.Ìý

Tomorrow, Friday, June 5, is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY26. For purchasing and payment in Â鶹Ãâ·Ñ°æÏÂÔØMarketplace, external suppliers need to complete registration in the . For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by this day - apinvoice@cu.edu.Ìý

Tuesday, June 9 is the deadline for departments to submit new account code requests for FY26. Please send requests to accounting@colorado.edu.Ìý

• As you review your May statements to identify and correct problems, verify balances and make any necessary adjustments, here are a few things to keep in mind:Ìý
• Check your balance sheet reports and make any corrections for abnormal balances, company card personal charges and/or travel advances.
• Make sure assets have a debit (positive) balance (except allowance for doubtful accounts) and liabilities have a credit (negative) balance. Ìý
• For your balance sheet items, be sure your customer detail reconciles to the amounts in the PeopleSoft Finance System.
• For accounts receivable, prepare to calculate and adjust your allowance for doubtful accounts, if appropriate.
• For resale inventory, make plans to conduct your actual count of year-end inventory on hand, cost it out, and create an adjustment in PeopleSoft, if needed. Ìý
• If you have transactions that do not belong in a particular SpeedType, please correct them.
• If you have any uncleared balances such as payroll suspense, company card personal charges or company card unallowable expenses, process the correction to the appropriate SpeedType/account code.Ìý

The 2026 Fiscal Year-End webpage is the primary source for up-to-date information, valuable resources and an archive of the daily emails. The page also includes Â鶹Ãâ·Ñ°æÏÂÔØBoulder’s fiscal year-end calendar which provides specific action items, responsibilities and deadlines. Please note that the most current information available will be posted to the website, with the daily emails serving to highlight any significant updates.ÌýÌý

We look forward to working with you throughout the process. Please contact your campus accountant if you have questions or would like assistance.Ìý